You have probably heard, "If you don't measure it, you can't improve it." True. You can't make something better unless you can get objective feedback on how you're doing. By choosing a metric, and periodically measuring it, you can see whether the changes you are...
In the past, I've talked about the need to identify a unitary goal in order to be more productive. A unitary goal is: ONE thing you are trying to do. You cannot be nimble if you are trying to achieve a twofer (accomplish two things at once) or if you are vague on your...
There are many ways to categorize your to-do list to help you decide your priorities. David Allen recommends you categorize by type of activity (calls, online work, offline computer work, errands, etc.). Then, when you are looking for the next thing to do, you can...
When you set priorities for the day, you accept a risk. If you do not finish those tasks today, for whatever reason, you will have negative feelings at the end of the day. At a minimum, you will feel sad, just from the failure to meet your own expectations. If...
A member of the Thinking Lab asked me to clarify how I reduce the size of my lists: "I was struck by your lists never having more than 7 things on them. This seems self-evident and also incomprehensible to me. What about stuff that you're not sure about that you don't...
Weekly planning is critical if you want to make progress on longer-term goals. On the positive side, a weekly planning session helps you clarify your top values. It gives you a chance to celebrate your successes for the week. It is the time when you set meaningful...
I encourage members of the Thinking Lab to send me their "thinking on paper" so I can help them sort out any problems they are having. It is amazing how easily you can diagnose thinking problems in another person if you see the thinking written out. As with...
I recently read Greg McKeown's book, Essentialism: The Disciplined Pursuit of Less. This is a good book, which I recommend. I agree with 98% of what he says, and I have on my agenda to re-read it. My goal will be milk a little more of the wisdom out of it. I was...
When you make a marketing plan, or a 5-year strategic plan, or even just a plan to complete a complex project, you sometimes don't know much. You know what you wish would happen. You know some things you need to do so you can make that happen. Everything else is...
It's simple. "I need to manage my time" is a euphemism for "I am choosing not to spend time on important stuff." Sometimes the "important stuff" is work. Sometimes it's rest or recreation or relationships. But if you're dissatisfied with how you spend your time, your...
In order to do what matters most right now, you need to first know what matters most. That is not always obvious. I use a simple test to see if I've got it. I ask, are "should" and "want" and "can" aligned for this action? If they are, this is clearly a valuable step...
In the chaos of battle, military doctors use a system of triage to determine whom to treat. They divide the wounded into three categories: those who will survive without treatment, those who will likely die despite treatment, and those for whom treatment will make the...
Willpower is crucial to achieving your goals. From putting forth an extra effort to meet a deadline, to curbing your spending to save for the future, willpower is the force that turns your good intentions into reality, I think willpower draws on a kind of reservoir of...
Pressure can sabotage your thinking. By pressure, I mean an issue weighing on your mind as you try to concentrate on something else. Perhaps it's an imminent deadline or a desperate desire to do a fantastic job. Maybe it's a highly-charged emotional situation you...
"The key to being productive is to stick to the six most important things you need to get done that day," says Chet Holmes, author of The Ultimate Sales Machine. Why six? Holmes argues that this makes the list short enough that you can be sure to complete the list. He...
Your top priority is not necessarily the most important task on your list, nor is it necessarily the most urgent one. It is the one you decide you should do first--prior to the others. Often, as soon as you identify your top priority by naming the reason it's #1, you...
You have probably heard the saying, "no plan survives contact with reality." There's a lot of truth in this — so what's the value of planning? Planning pays off before you take action, while you are taking action, and after you have taken action. The most obvious...
I have just finished reading a short book on sales explaining the "magic words" to use to persuade people to do what you want. I have had a conniption fit several times while reading it. The purpose of the book is to teach the reader to become a "professional...
For those of us who juggle several projects at work, a frequent question is, "which should I work on right now, in this chunk of time?" Sometimes the answer is obvious. Sometimes there's a crisis, and the best you can do is triage the work.1 And occasionally there's a...
In the Thinking Lab, I offer a self-study course called, "Evolving a Scheduling Infrastructure."1 The goal of the course is to help you get a basic system in place to keep you productive. The basic system consists of only three things: 1. A daily planning session (15...
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